Employee Master
Centralized employee records, personal documents, KYC, organizational hierarchy, grades, and full lifecycle tracking.
Microhub HRMS · HR & Payroll Operations
Simplify your entire HR workload
- Biometric Attendance
- Leave Automation
- One-Click Payroll
- Statutory Compliance
- Real-time Reports
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Check-In Methods
0
Statutory Returns (EPF/ESI/PT/LWF/TDS)
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Ready-Made Reports with Export
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Compliance & Accuracy
HRMS At a Glance
Operational visibility from punch to payslip.
A unified operational dashboard providing live workforce status, lateness metrics, automated approvals, and quick actions designed for rapid HR management.
The Live HRMS Dashboard: Unified view of daily presence, pending approvals, attendance trends, and salary management.
● Live Operations
Real-time visibility
Present, absent, late-arrival, and on-leave tallies update instantly as employees punch in through biometric devices, facial recognition kiosks, or geo-fenced mobile apps.
One-click quick actions
Attendance calendar, leave applications, leave balances, salary management, and data exports are directly accessible from the central dashboard.
Leadership management view
Department attendance distribution and multi-day trend graphs deliver instant visibility to HR directors, department heads, and operational executives.
Platform Modules
Full-stack HR & payroll for modern enterprises.
A complete operational suite covering employee records, multi-modal attendance, leave policies, automated salary computation, and statutory compliance filings.
Biometric Attendance
Live sync with face recognition kiosks, USB fingerprint scanners, RFID readers, and geo-fenced mobile check-ins.
Leave & Holidays
Configurable leave policies, multi-tier approval workflows, auto-accruals, and customizable regional holiday calendars.
Shift Management
Rotational shifts, shift allowances, automated night shifts, shift swap requests, and precise working-hour calculations.
Salary Structures
Flexible salary templates accommodating basic salary, HRA, special allowances, overtime, arrears, and reimbursements.
Automated Payroll
One-click monthly payroll processing completed in under 2 minutes, factoring in attendance, leave balances, and deductions.
Statutory Compliance
Automated calculations and ready returns for EPF, ESI, Professional Tax (PT), Labour Welfare Fund (LWF), and TDS.
Digital Payslips
Digitally signed, encrypted payslips distributed automatically via email and employee self-service portal alongside Form 16.
Reports & Analytics
Pre-built reports covering attendance summaries, leave utilization, overtime expenditure, late arrivals, and department CTC.
Employee Portal
Self-service portal for employees to review attendance, apply for leave, submit reimbursement claims, and download tax sheets.
Role-Based Access
Granular, permission-controlled interfaces for Administrators, HR Officers, Department Managers, Employees, and Finance.
Exit Management
Streamlined employee separation workflows, asset clearance checklists, notice period tracking, and automated full & final settlement.
Delivery Workflow
From employee onboarding to salary disbursement.
A structured 10-stage operating lifecycle mapping continuous attendance capture directly into verified payroll runs.
Phase 1 · Employee Setup & Structuring
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01
Employee Onboarding
Create centralized records with personal data, identity documents, bank accounts, and compliance credentials.
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02
Department & Designation Assignment
Map reporting hierarchies, job grades, department allocations, and working branch locations.
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03
Salary Structure Configuration
Define salary components, CTC breakup, fixed and variable allowances, and statutory deduction parameters.
Phase 2 · Operational Capture & Working Days
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04
Attendance Capture
Capture daily check-in and check-out via facial recognition kiosks, biometric sensors, RFID, or geo-fenced mobile apps.
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05
Leave Management & Approvals
Employees request time off; managers approve or reject requests; approved leave balances sync to attendance records.
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06
Working Days & Lateness Calculation
The system aggregates present days, paid leaves, late arrival penalties, and overtime hours into the monthly register.
Phase 3 · Payroll Run, Approval & Compliance
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07
One-Click Payroll Processing
Compute gross pay, statutory withholdings (EPF, ESI, PT, TDS, LWF), loan deductions, and net salary in a single pass.
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08
Audit, Review & Approval
Verify variance reports against previous cycles, resolve regularizations, and approve final salary registers.
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09
Payslip Generation & Bank Advice
Produce digital payslips for employees and generate direct bank transfer advice files in NEFT/RTGS standard formats.
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10
Statutory Challans & Analytics
Export ready ECR files for EPF, monthly ESI returns, Professional Tax schedules, and management cost analytics.
Attendance Management
Accurate daily attendance is the backbone of flawless payroll.
Microhub records daily presence, timestamps, and lateness penalties, feeding verified attendance metrics directly into the monthly payroll engine.
Operational View
Daily Attendance Records Screen
Real-time attendance logs displaying check-in timestamps, shift matching, lateness minutes, and department summaries in one actionable view.
- ✔ Today at a Glance: Present, Absent, Late Arrivals, and On Leave totals updated live above the register.
- ✔ Lateness Per Check-In: Displays exact check-in times and calculated lateness minutes against shift definitions.
- ✔ 5 Dedicated Workspaces: Switch effortlessly between Records, Shifts, Shift Assignments, Swap Requests, and Regularizations.
- ✔ Instant Search & Export: Quick filters by employee, branch, or department with one-click Excel and PDF export.
Present
Late Arrival
Absent
On Leave
Daily Attendance Records
Capture Policies
5 Secure Check-in Methods & Hardware Kiosk Controls
Support multiple secure check-in modes with strict anti-fraud policy enforcement configured from one central settings panel.
- ✔ Face Recognition & ACS Kiosks: Tablet kiosk camera with real-time ML Kit liveness verification.
- ✔ Biometric Hardware & RFID: Plug-and-play USB HID fingerprint scanners and EM4100 125 kHz proximity cards.
- ✔ Geo-Fenced Mobile Punch: GPS-verified punch-in with office perimeter radius restrictions.
- ✔ Web & IP Restriction: Browser check-in restricted to validated corporate IP addresses.
- ✔ Auto Punch-Out & Anti-Duplicate Scans: Automatic session closure at preset hours (e.g. 19:00) and duplicate scan guards (240 min gap).
Attendance Policy Settings
Policy & Hardware Controls
Configurable anti-fraud controls built for real workplace policies.
Every operational rule can be customized, toggled, and audited to guarantee attendance authenticity.
Location & Network
Geo-Fencing & IP Restriction
Restrict attendance punches to authorized office perimeters and company network IP addresses to eliminate off-site fraud.
ACS Door Kiosk
ACS Kiosk Access Methods
Turn Face recognition (ML Kit), RFID cards (125 kHz), and Fingerprint verification on or off for tablet door kiosks.
Shift Close
Auto Punch-Out Setting
Automatically closes open attendance sessions at preset hours (e.g. 19:00) so forgotten check-outs calculate accurately.
Anti-Double Tap
Duplicate Scan Protection
Enforce a minimum gap (e.g. 240 minutes) before a re-scan is accepted, preventing accidental double punches.
Device Security
Device Binding & Anti-Proxy
Limit employee check-ins strictly to approved, registered hardware devices to prevent buddy punching.
Leave Workflows
Leave management that connects directly to payroll.
From application to approval, leaves update employee attendance registers in real-time, calculating paid vs unpaid days without manual calculations.
- ✔ Quick Actions: Apply for leave, manage leaves, check leave balances, and view holiday calendars from the dashboard.
- ✔ Pending Approvals Widget: Real-time actionable queue for team managers and HR leaders.
- ✔ Automated Attendance Sync: Approved leave is reflected in daily and monthly attendance summaries immediately.
- ✔ Prorated Salary Deduction: Unpaid leaves (LWP) automatically adjust paid working days during the payroll calculation cycle.
Automated Payroll
Flexible salary formulas and one-click salary disbursement.
Configurable salary templates supporting earnings, statutory contributions, arrears, reimbursements, and automated tax calculations for Indian enterprises.
Earnings Components
- Basic Salary
- House Rent Allowance (HRA)
- Special Allowances
- Performance Incentives
- Approved Overtime Pay
- Tax-Free Reimbursements
Adjustments & Arrears
- Unpaid Leave (LWP) Proration
- Late-Arrival Deductions
- Salary Arrears from Prior Months
- Advance Salary Adjustments
- Bonus Payouts
Statutory Deductions
- Employee PF (EPF 12%)
- Employee State Insurance (ESI 0.75%)
- Professional Tax (PT Slab-wise)
- Labour Welfare Fund (LWF)
- TDS / Income Tax Withholding
Net Disbursed Pay
Gross Earnings − Total Deductions
Computed directly from attendance records, active leave approvals, and employee salary master templates.
✓ EPF & ESI Challans Ready
Recommended Monthly Payroll Steps
01
Select Payroll Period: Set current salary month and working cycle days.
02
Sync Attendance & Leave: Lock final working days and approved leaves.
03
Compute Allowances & Deductions: Auto-apply overtime, loans, and statutory components.
04
Review Register & Approve: Inspect variance against previous cycles and finalize.
05
Generate Digital Payslips: Publish payslips to employee self-service and email.
06
Export Bank Advice & Returns: Download bank transfer sheets, EPF ECR, and ESI returns.
Analytics & Reporting
Live visibility for managers, deep analytics for leadership.
Operational data visualized through interactive charts and instant exportable compliance and audit registers.
Attendance
Attendance Register
Complete logs of check-ins, lateness, work hours, and punch origins with multi-filter exports.
Leave
Leave Utilization
Tracks category-wise leave consumption, remaining balances, and trends across departments.
Payroll
Monthly Salary Register
Detailed breakdown of gross earnings, statutory deductions, net payouts, and variance tracking.
Overtime
Overtime & Lateness
Identifies high-overtime projects and punctuality patterns to optimize shifts and rosters.
Role Governance
Granular role-based permissions for total data privacy.
Ensure sensitive compensation and payroll data is only accessible to authorized personnel while giving employees seamless self-service access.
| Role | Operational Responsibilities | Accessible Modules |
|---|---|---|
| Admin | Organization policies, shift setup, biometric device binding, IP whitelisting, and role management. | Attendance Settings, Kiosk Control, System Configuration |
| HR Manager | Employee onboarding, document validation, attendance regularizations, leave policies, and reports. | HRMS Dashboard, Employee Master, Attendance, Leave, Reports |
| Department Head | Team attendance monitoring, overtime approvals, leave requests, and roster scheduling. | Team Dashboard, Leave Approvals, Shift Assignments |
| Employee | Check-in / check-out, leave application, balance checking, digital payslip download, and tax sheets. | Employee Self-Service (ESS), Personal Attendance & Leave |
| Payroll / Finance | Salary structure maintenance, one-click payroll runs, bank advice export, EPF/ESI challans, and Form 16. | Salary Management, Payroll Processing, Banking, Tax & Audit |
Quick Configuration
Configure your core HR operations in under 15 minutes.
A simple step-by-step onboarding pathway designed for swift rollout without business disruption.
1. Attendance Records
Open HRMS → Attendance Management, choose Daily View, filter by department, and review punctuality.
2. Attendance Settings
Enable check-in options (Biometric/Web/Mobile), select Kiosk modes (Face/RFID), set auto punch-out, and save.
3. Leave & Approvals
Access Leave Quick Actions from the dashboard, review team requests in Pending Approvals, and take action.
4. Reports & Exports
Select HRMS Reports, choose from Attendance, Leave, Salary or Overtime cards, and download verified data.
Business Benefits
Replace fragmented spreadsheets with one connected platform.
Achieve higher workforce productivity, zero payroll disputes, and complete regulatory compliance from day one.
85% Faster Payroll Runs
Salary calculations that used to take days are executed automatically in minutes with full accuracy.
Eliminated Buddy Punching
Facial recognition liveness verification and device binding guarantee attendance integrity.
100% Statutory Peace of Mind
Auto-generated challans and return sheets for EPF, ESI, PT, and TDS prevent penalties.
Paperless Self-Service
Employees access payslips, leave balances, and tax reports directly from mobile or web.
Integrated Ecosystem
Explore the rest of the Microhub technology stack.
Seamlessly integrate your HR and payroll platform with IT infrastructure, networking, cloud systems, and ERP solutions.
CRM
Sales pipeline, customer accounts, quotations, invoices, and stock tracking.
Work
One central place for tasks, Kanban boards, Gantt timelines, agile sprints, and team workflows.
Mail
SMTP configuration, dynamic email templates, tracking logs, and automated escalation.
Blog
Create, organize, publish, and moderate blog articles directly from your CRM.
Ecommerce
Catalog management, online store, checkout orders, and customer review moderation.
Visitors
Self-service kiosk check-in, pre-registered QR invites, host notifications, and visitor badges.
Biometric & TEAM
AI facial recognition, liveness checks, stored templates, audit logs, and team management.
PRICING
Simple, Organization-Based Pricing
Fixed transparent plans for your organization. All tiers include Web & Mobile App access, VMS, Teams, and third-party APIs like Maps.
FREE
₹0
/ organization / month
Free forever for organizations up to 3 members.
- Up to 3 employees
- Web & Mobile Apps access
- VMS (Visitor Management System)
- Teams & Workforce management
- Third-party APIs (Maps & GPS)
- Core payroll & payslips
- Attendance, leave & compliance
GROWTH
₹799
/ organization / month
For growing businesses up to 10 employees.
- Up to 10 employees
- Web & Mobile Apps access
- VMS (Visitor Management System)
- Teams & Workforce management
- Third-party APIs (Maps & GPS)
- Core payroll & payslips
- Attendance, leave & compliance
PROFESSIONAL
Most Popular
₹2,499
/ organization / month
For established teams up to 50 employees.
- Up to 50 employees
- Web & Mobile Apps access
- VMS (Visitor Management System)
- Teams & Workforce management
- Third-party APIs (Maps & GPS)
- Core payroll & payslips
- Attendance, leave & compliance
ANNUAL
Best Value
₹19,999
/ organization / year
Annual license for teams up to 50 employees.
- Up to 50 employees (1 Full Year)
- Web & Mobile Apps access
- VMS (Visitor Management System)
- Teams & Workforce management
- Third-party APIs (Maps & GPS)
- Core payroll & payslips
- Attendance, leave & compliance
* Transparent pricing for your organization. Need more than 50 employees or custom enterprise deployment? Contact Sales.
FAQ
Frequently asked questions about Microhub HRMS & Payroll.
Can Microhub HRMS sync with our existing biometric attendance devices?
Yes. Microhub supports industry-standard fingerprint sensors, facial recognition terminals (including AI liveness tablets), and RFID card readers. We provide ready API connectors and powered USB OTG hardware integrations.
How does the system handle Indian statutory compliances like EPF, ESI, and PT?
Microhub HRMS is built specifically for Indian corporate regulations. The software automatically applies the current calculation rules and wage ceilings for EPF, ESI, state-specific Professional Tax (PT), Labour Welfare Fund (LWF), and TDS. ECR upload files and return reports are generated with a single click.
How does the system prevent duplicate punches and proxy check-ins?
The system enforces Duplicate Scan Protection (with a configurable minimum gap, such as 240 minutes) to prevent accidental double-taps. Anti-proxy mechanisms include facial recognition with AI liveness detection, geo-fenced mobile check-in radii, and registered Device Binding per employee.
Can employees access payslips and apply for leave on mobile devices?
Yes. Employees have access to a responsive self-service portal (ESS) where they can mark attendance (if mobile punch is enabled), submit leave applications, view leave balances, review attendance history, and securely download digitally signed payslips and Form 16.
How long does it take to migrate and deploy Microhub HRMS?
For most mid-sized organizations, setup and onboarding can be completed in just a few days. We offer bulk Excel import tools for employee masters and opening leave balances, guided department setups, and hands-on administrative training.
How can I get started or schedule a technical review?
You can schedule a personalized walkthrough with our technical team by clicking "Book Technical Review" or contacting our enterprise desk at +91 92208 07363 or info@microhub.in.
GET STARTED TODAY
Transform your HR and payroll operations with Microhub.
Automate attendance capture, eliminate manual calculation errors, and disburse verified payroll with complete statutory compliance.